Email is an important mode of communication in today’s technology-oriented world, especially for businesses. With widespread usage of the advanced platform to carry out important conversations, the need for email security has become more significant. Advanced threat issues from the dark world of cyber criminals are posing challenges and creating insecurity among organizations. Apart from username and passwords being stolen, the email messages can be read and modified before they reach the recipients.
What are the probable threats to your confidential information?
- Eavesdropping: While you are busy with an important conversation over the phone, someone in the next room can easily listen in and take advantage of the confidential information. The same can happen with emails. An email can easily be read and copied by hackers and cyber criminals simply by accessing the computer/network that is used to transmit the information.
- Identity Theft: Credentials like the username and password to access your email server can be hacked to read your confidential information. It can also be used for sending fake messages.
- Invasion to Privacy: While sending messages, your IP address can be tracked to invade your personal information.
- Message Alteration: Anyone having administrator rights may delete or modify your mail message when it’s on the way to its recipient. In such scenarios, recipients have no idea about message alteration. It may force you to take actions that you may not have authorized.
- Fake Messages: Senders’ names can be easily used for sending fake emails, which makes it difficult for recipients to figure out that the apparent sender may not be genuine.
- Unprotected Backups: You may think that messages you have deleted are no longer present on the server. However, there may be unprotected backups of such mails that can be easily accessed by unauthorized users.
- Repudiation: As email message can be forged, there’s no proof of an original sender. So, even if you receive an email from someone, he/she can successfully deny it.
Thus, organizations and individuals should always take a proactive approach to deal with these threats and get a hold of a comprehensive solution to ensure enhanced security.
Ways to protect your Email privacy
- Encrypt email and server connections to avoid being intercepted by hackers.
- Verify the identity of the email sender through digital signatures in encrypted format.
- While using web-based email, ensure that the connection is encrypted and secured with Secure Sockets Layer (SSL) protection (using ‘https’ in web addresses).
- Educate employees within your organization about the potential online threats to ensure email security.
- Look out for the best anti-virus and anti-spyware software for identifying and delivering accurate results.
- You can also look out for software that scans incoming and outgoing email content to protect the reputation of a company.